Board of Trustees Minutes

2121 West Lake Street

Hanover Park, IL 60133

President Craig called the Meeting to Order at 7:30 P.M.

PRESENT: Trustees Wesley Eby, William Manton, Toni Carter, Lori Kaiser, and President Rodney Craig

ABSENT: Trustees Joseph Nicolosi and Robert Packham

ALSO PRESENT: Village Manager Marc Hummel and Corporation Counsel Norman E. Samelson

All joined in the Pledge of Allegiance.

Motion by Trustee Manton and seconded to Place Items 5-A.5, 7, 8, and 7-A.1 and 7-A.2 on a Consent Agenda. Roll call:

AYES: Eby, Manton, Carter, Kaiser NAYS: None

ABSENT: Nicolosi, Packham

President Craig commented on the Relay for Life this past weekend noting the goal of $76,000 was exceeded with an approximate total of $78,000. He noted it was a wonderful partnership with the Park District with a nice turnout. He commented that it was enjoyable to be able to walk on grass and some were even walking barefoot. He stated it was a well planned event and thanked our Public Works, Police and Fire Departments for their support.

He stated Saturday was a memorial dedication and he commended Mark Masciola on his son Matt’s Eagle Scout project, stating it far exceeded expectations of an Eagle Scout. He stated it was a wonderful tribute to Sonya and Irv.

ABSENT Nicolosi, Packham
PRESENT: Carter

Motion carried – Approved Executive Session

President Craig introduced Mr. Ron Fisher, Deputy Director of the Northwestern University Center for Public Safety and thanked him for coming tonight. President Craig stated a number of our officers had attended this class and the results were phenomenal. Mr. Fisher stated the training at Northwestern was a 10-week program with up to 24 college credits. He noted this program exercised leadership strengths. He stated it was started in 1936 to form a training institute for police officers by Franklin M. Kreml. He stated they have trained over 12,000 students from 39 states, training many chiefs. He stated the only award given was the Franklin M. Kreml Leadership Award which was done by secret ballot. He stated no one knew the results until graduation. He then stated Sgt. Tim Podlin won this award "hands down". He described Sgt. Podlin with words of quiet leadership, integrity, thinking more of others than of himself, and stated Hanover Park was fortunate to have Sgt. Podlin, further noting there were many leaders in that class. He expressed his congratulations to Sgt. Podlin and the Village. President Craig and elected officials also expressed their congratulations.

Motion by Trustee Eby and seconded to Pass Ordinance O-08-44: Authorizing the Third Amendment to the 2007-2008 Budget of the Village of Hanover Park. Mr. Hummel stated this was a request to amend the 2008 budget to add $133,000 to the TIF #4 project, noting the project expenditure exceeded the budget based upon the litigation associated with the eminent domain related to the old Tradewinds Shopping Center, with the new Menards store currently under construction. Roll call:

AYES: Eby, Manton, Kaiser, Craig
NAYS: Carter

ABSENT Nicolosi, Packham

Mr. Hummel stated that a budget amendment required a majority vote of 5 votes and he withdrew this item and noted it would be on the July 3 agenda.

Motion by Trustee Eby and seconded to Pass Resolution R-08-18: Approving a Collateral Agreement with First Eagle Bank. Mr. Hummel stated this was a requirement for any deposits exceeding FDIC limits. He noted there was a prior agreement with First Eagle Bank and LaSalle Bank and they requested that it be modified to delete LaSalle Bank and add M&I Marshall & Ilsley Bank, and he recommended approval of the Collateral Agreement. Roll call:

AYES: Eby, Manton, Kaiser, Craig
NAYS: Carter

ABSENT: Nicolosi, Packham

Motion by Trustee Manton and seconded to Award the Contract for Phase III Construction Engineering Services for the STP 1 Post Aeration Project to CTE of Chicago in an Amount Not to Exceed $58,500.00 and Authorize the Village Manager to Execute the Contract Documents. Mr. Hummel stated this pertained to the prior award of the contract to construct the post aeration structure engineering. He noted CTE was the engineering firm that designed the improvement and the allocation was to approve their oversight of the project. It was asked why this was needed and Mr. Killian explained that the work was beyond what staff was capable of performing with their timeframe out in the field and since CTE was the designer of the project, it included the finalization of the contract, the paperwork, insurance, and final coordination with the Illinois Environmental Protection Agency and issuance of any permits, overseeing proper specifications of concrete mixes, piping, valves with a part-time person to watch over the project along with our staff during construction. It was questioned if this procedure would be required in the future and answered it was a one-time for this project, but there were projects throughout the year where outside consultants were hired to oversee projects. Mr. Killian stated our staff could do this but a lot of it had to do with timing. President Craig also commented that this was an EPA requirement that had been placed on the Village. Roll call:

AYES: Eby, Manton, Kaiser, Craig
NAYS: None
PRESENT: Carter

ABSENT: Nicolosi, Packham

Motion by Trustee Manton and seconded to Pass Resolution R-08-20: Ascertaining the Prevailing Rate of Wages on Public Works Projects. Mr. Hummel stated that annually a municipality was required to adopt the prevailing wages, part of the Davis-Bacon Act. He noted the Department of Labor established this and we insert the correct dollars into contracts. Roll call:

AYES: Eby, Manton, Kaiser, Craig
NAYS: None
PRESENT: Carter

ABSENT: Nicolosi, Packham

Approved: Contract for the Const. of a Post Aeration Structure for the STP 1 Post Aeration Project to Seagren Construction in the Amount of $367,200.00

Passed RES R-08-19: Authorizing the Approval and Acceptance of a Grant of Easement (Utility Easements – Menard’s).

Approved: Contract for Ergonomic Evaluation Services to Structured Health Resources for $9,200.00

Approved: Minutes of Reg Board of Trustees’ Meeting of June 5, 2008

AYES: Eby, Manton, Carter, Kaiser, NAYS: None

ABSENT: Nicolosi ,Packham

5-A.5 Awarded the Contract for the Construction of a Post Aeration Structure for the STP 1 Post Aeration Project to Seagren Construction in the Amount of $367,200.00 and Authorized the Village Manager to Execute the Contract Documents.

5-A.7 Passed Resolution R-08-19: Authorizing the Approval and Acceptance of a Grant of Easement (Utility Easements – Menard’s).

5-A.8 Awarded the Contract for Ergonomic Evaluation Services to Structured Health Resources in an Amount Not to Exceed $9,200.00 and Authorized the Village Manager to Execute the Contract Documents.

7-A.1 Waived the Reading and Approved the Minutes of the Regular Board of Trustees’ Meeting of June 5, 2008, as Published.

Motion by Trustee Manton and seconded to Pass Resolution R-08-21: Approving a Technology and Business Services Agreement with Gatso USA, Inc. Mr. Hummel stated the Police Department requested this agreement providing automated red light camera enforcement and it incorporated a special feature for an amber alert system to identify certain license plates. It was questioned if Gatso USA was local, and answered there was an Illinois office, but the US headquarters were in a Boston suburb and their international headquarters were in Amsterdam. It was asked if their systems were reliable and answered yes. Chief Moser stated there was a lot of due diligence done with the Village of Streamwood along with a contact in Great Britain who spoke highly of this company. He also noted it was certified that this company met the specifications of the International Association of Chiefs of Police, with the paper published in February this year. It was questioned if this was on the Cook County part of town, but answered it was split, with a preliminary study done for the appropriate locations which were: Barrington Road and Irving Park Road, Lake Street and Barrington Road, and in DuPage County at County Farm Road and Schick Road, and part of Army Trail Road and County Farm Road. President Craig noted he met with officials from DuPage County and stating they were looking to produce some policy. Chief Moser stated Gatso had met with DuPage County and he felt Gatso would meet DuPage requirements. President Craig stated County Farm Road was a county road and he would support an intergovernmental agreement with DuPage County. Chief Moser stated there were red lights operating in DuPage County at North Avenue and Route 59 in West Chicago.

Mr. Hummel clarified that this was the contract and that staff would be bringing back at the July 3 meeting an ordinance that would address the specific chapters associated with creating authorization to cite under the Illinois statutes. It was questioned why we did not include Bartlett along with Streamwood, and answered Bartlett was not interested at this time, but Chief Moser would again verify with Bartlett. Chief Moser also stated if neighboring communities were in this program, there would be agreements between the Police Departments giving authority to the supervisors to activate the amber alert. He further stated agreements with Streamwood would give further authorizations to supervisors to activate cameras in both towns simultaneously sending an instant e-mail message to communications centers if a suspect vehicle passed through any of the intersections. He also stated we could always build from this point. The fines were questioned and Chief Moser stated by Illinois Statute, the fines were at $100 against the owner of the car, regardless of who was driving. It was questioned what other towns had this and answered Naperville signed on with another vendor and had problems, and West Chicago had another vendor, and the City of Chicago. It was clarified this was not a moving violation against the driver, but noted under statute if there were 5 violations not paid, the driver’s license of the owner could be revoked. It was noted that in Bellwood at St. Charles and I-290 $70,000 per month had been collected. Chief Moser agreed that we already had a bi-monthly hearings in the Village and this would reduce our costs, plus we needed trained personnel to review the tapes with final approval for fines. It was questioned when lights were changed in Cook County to work with this system, could the LED bulbs be changed with the current ones in place or do they need brand new fixtures, and Mr. Beckman stated they would only need the new LED bulbs. Roll call:

AYES: Eby, Manton, Carter, Kaiser NAYS: None
ABSENT: Nicolosi, Packham

Motion carried – Passed Resolution R-08-21: Approving a Technology and Business Services Agreement with Gatso USA, Inc.

Motion by Trustee Manton and seconded to Pass Ordinance O-08-45: Amending the Membership of the Hanover Park Citizen Corps Council. Chief Moser stated it required the appointment of additional members to meet the 7 of 10 representative groups. President Craig stated he would consider recommendations. Roll call:

AYES: Eby, Manton, Kaiser, Craig
NAYS: None
PRESENT: Carter

ABSENT: Nicolosi, Packham

Motion by Trustee Eby and seconded to Pass Resolution R-08-22: Approving Guidelines for Reciprocal Reporting and Cooperation Between School District U-46 and the Village of Hanover Park. Mr. Hummel stated we had similar agreements with other school districts. President Craig noted when reading through the material that it had serious crimes and minor crimes, and Chief Moser stated there was some discretion by the Police noting the language stated shall include but not limited, and it was geared to the more serious issues. It was questioned if the parents of the students were notified of this agreement between us and the school system, and answered not specifically unless the school did, as the Police Department did not. It was brought out that prevention was a good motive, and that it would be a good idea to do so. Chief Moser clarified if a student was brought in, they were mandated to inform the parents, and the county would determine the further steps. It was questioned if we could issue a press release and have the school place this in their packets so all would be aware that the Police and school were working together. Chief Moser stated he would be happy to send out information to

U-46 and all future school districts we had entered into an agreement with so noting our reciprocal agreements. Roll call:

AYES: Eby, Manton, Carter, Kaiser
NAYS: None
ABSENT: Nicolosi, Packham

Motion by Trustee Manton and seconded to Pass Resolution R-0-8-23:

Approving a Mobile Video and Data Communications Network Participation Agreement with the County of Cook. Mr. Hummel stated this Project Gold Shield created a network of mobile and fixed video surveillance capabilities. He recommended that we pursue this agreement and that this served us well with further technology to respond to Homeland Security or emergency management incidents. Chief Moser summarized this noting it was a grant through Homeland Security and this project would give the Village approximately $100,000 in technology which included two different surveillance cameras, one mounted inside a squad car, and another mounted on top of a pole (or specified location) with a transmitter. He stated the camera was then linked to the Cook County Emergency Management Department and if there were to be a regional or local callout, more agencies would be involved, for example, with a flood, and the vehicle would have the ability to turn that camera on to the event. Also included were a laptop and desktop computer DVR and wiring for this, a $100,000 package. He explained that by activating this camera for a fire, criminal activity, etc, the video would be activated to our emergency operations center, thus viewing live time at what was going on. He continued we would then have the capability of seeing other cameras also. He stated Cook County was on this for 2 years and we determined the Metra

Station would be our location for the transmitter and in future years expanded to other locations. It was further noted this was a grant with no cost to us.

It was questioned if this was used in DuPage County, and explained the squad car could respond anywhere, but the transmission went to Cook County. Chief Moser was unsure if DuPage County had the infrastructure. George Dimidik had experience with this in Schaumburg and answered that the transmission was sent to the Emergency Management Center in Cook County, noting it was secured and then sent on a necessary basis. He also clarified whoever was viewing this had to log on and he also did not know if it was shared with other counties, further noting it was highly secured. Roll call:

AYES: Eby, Manton, Carter, Kaiser
NAYS: None

ABSENT: Nicolosi, Packham

Mr. Hummel stated the Police Department had researched the utilization of surveillance cameras and they requested surveillance cameras at the Larkspur and Hanover Square multi-family areas. He stated this utilization would be funded by a Special Service Area (SSA) and it would be a pilot program. He stated they were seeking a process to contact that neighborhood to see if there was interest and support for this type of program. It was questioned if and when the Village installed cameras in a neighborhood, if we would see a shift in crime to the surrounding one that did not have cameras, and Chief Moser stated from what he had seen, there could be some displacement but what was seen more was reduction in activity. He commented there may be some displacement but more importantly was the significant reduction. It was noted that it became $240 or $20 per home. Chief Moser stated preliminary costs plus part-time employment came to $370,000, and included 3 cameras. He noted the $370,000 was divided by 375 residences over a 3-year period, not including interest, and also noted that each residence did not have the same value. Mr. Hummel stated this was conceptual and the cost side and the revenue side of SSA were very preliminary, plus an ongoing operating cost, plus asset value, and other costs were spread over the entire residential area based upon the assessed value of each property. The camera range was questioned and Chief Moser stated it was on the major viewing areas, and one could zero in on a license plate three blocks away. It was questioned if other associations were part of this program, and Chief Moser stated there was no reason to oppose any area if the people wanted it, and stated the program was a pilot program because of the geography, utilizing the Evergreen tower. It was also questioned if there would be an increase in lawsuits because of the installation of cameras, that an association had considered installing a camera but the liability became a problem and needed to be considered. Chief Moser stated he had not heard of any increase in lawsuits due to the installation of cameras. He did hear of lawsuits in the private sector but was unaware in the public sector and that the City of Chicago had vastly increased the number of cameras. Mr. Binninger stated that an association had a different liability issue than a municipality would. Chief Moser stated he would like to go forward to the different associations. It was questioned once we went forward that perhaps dummy cameras would be a deterrent to alleviate problems, but Chief Moser stated he would have to look into that possibility further. It was noted the first step would be to go to the homeowners associations for their support. Mr. Hummel intervened that for an SSA not to take effect 51% of the owners and registered voters would have to reject the proposal. He explained if they did then the Village would be unable to proceed. He stated the statute was based upon their casting of a negative vote. Further discussions ensued and it was noted many homeowners were interested in pursuing this. Roll call for Direction that Staff Proceed with talking with the Homeowners Associations for the Special Service Area.

AYES: Eby, Manton, Carter, Kaiser, Craig

NAYS: None

Motion by Trustee Kaiser and seconded to Approve Warrant SWS594 in the Amount of $2,750,892.78. President Craig fielded questions on the warrant. Roll call:

AYES: Eby, Manton, Carter, Kaiser NAYS: None

ABSENT: Nicolosi, Packham

Mr. Hummel stated that staff proposed an additional SWS warrant. He noted currently we had an SWS warrant once per month and they were proposing that in August, there would be two SWS warrants in the month, which were prepaid authorizations. He noted the one month period could extend to a 6-week period thereby causing problems.

Motion by Trustee Manton and seconded to Approve FY08 Warrant SW595 in the Amount of $96,118.14. President Craig fielded questions on the warrant. Roll call:

AYES: Eby, Manton, Carter, Kaiser NAYS: None

ABSENT: Nicolosi, Packham

ABSENT: Nicolosi, Packham

President Craig stated that on Wednesday, there was a free gas give-away in town and he thanked the Police Department for their handling of that, and he stated the feed-back was that there were no problems at all.

Mr. Hummel had no report.

Clerk Craig had no report.

Mr. Samelson had no report.

Trustee Eby noted the re-paving of the streets looked really good.

Trustee Manton questioned if there was an emergency brush pick-up after the storms and Mr. Killian answered they did not experience a large scale problem. He did note that with the branch pick-up scheduled in another week or so, that they asked residents to keep the branches until that time.

Trustee Carter asked that Joan Rock also be considered as the alternative staff liaison so she and Sandra could change off. She also thanked Howard and staff for the delivery of the environmental light bulbs to Hartford Square and to the Environmental Committee for procuring them. Lastly, she noted she completed the Enhancement and Development Program for Municipal Officials and noted the course was a fine investment of time and resources and she wholeheartedly recommended the program to everyone. She stated it was not only for elected officials, but staff as well. She stated in October at the IML annual convention, she would receive her completion certificate and she was appreciative of attending.

Trustee Carter also thanked Clerk Craig as she was acting as the Village Clerk at a Mock Board presentation for three groups. She stated she did quite well from watching her at the board meetings.

Trustee Kaiser asked if the April 3 minutes had been corrected and Clerk Craig stated they were corrected. She asked to be given a corrected copy. She also inquired about the missing minutes, with a listing the Manager’s Update. Clerk Craig stated no one had asked her about it and stated she was working on it. She also stated she gave Norm Samelson the updates he requested. Trustee Kaiser asked when they would be done and Clerk Craig stated she would get the minutes to them when they were done.

Trustee Kaiser stated the Memorial Park dedication was wonderful and she thanked the Masciola family for their contribution. She commented on the script written for the Mayor and stated there was an omission of the names of the Trustees in attendance and felt that issue needed to be addressed for the future. President Craig stated he scripted his own comments.

Trustee Nicolosi was absent.

Trustee Packham was absent.

Sherry L. Craig