Board of Trustees Minutes

2121 West Lake Street

Hanover Park, IL 60133

President Craig called the Meeting to Order at 7:30 P.M.

PRESENT: Trustees William Manton, Lori Kaiser, Joseph Nicolosi, Robert Packham, Wesley Eby, and President Rodney Craig

ABSENT: Toni Carter arrived at 8:13 p.m.

ALSO PRESENT: Village Manager Marc Hummel and Corporation Counsel Norman E. Samelson

All joined in the Pledge of Allegiance.

Motion by Trustee Manton and seconded to Place Items 5-A.7, 8, 9, 11, 14, 15, and 7-A.2 on a Consent Agenda. Roll call:

AYES: Manton, Kaiser, Nicolosi, Packham, Eby NAYS: None

ABSENT: Carter

Mr. Steinke (8 years old), 1537 Merrimac, addressed the Board regarding an incident in one of the Village’s parks and stated he and his friends were at the park playing with gasoline, matches, and oil, and started a fire. He continued that he was very sorry and promised never to do it again. President Craig commented he was quite brave to come before the Board.

President Craig wished everyone an enjoyable Independence Day and a very safe one. He read a Press Release from the Police Department noting that fireworks were a source of numerous neighborhood complaints during the holiday and the Police Department would be investigating and taking appropriate enforcement action on all firework complaints.

He also noted that Battalion Chief Larsen had served the Fire Department for 27 years, starting as a cadet, as P.O.C., as a firefighter, a lieutenant and most recently as Battalion Chief. He stated his energy and tenacity will be missed as he goes on to bigger and better things. He wished him well and stated he would be missed.

He commented the Relay for Life exceeded the $76,000 goal and was currently over $81,600 raised.

President Craig accepted the Sister Cities Certificate for being a Member in Good Standing. He asked Linda McCance Packham to accept this Certificate on behalf of Sister Cities. Ms. McCance Packham stated it was almost 17 years ago when the Village signed the letter of agreement with Cape Coast, Ghana in West Africa, noting that we were only the 2^nd city in Illinois to have an African connection.

Motion by Trustee Manton and seconded to go to Executive Session for the purposes of Personnel – Section 2(c)(1), Land Acquisition –Section 2(c)(5), Collective Bargaining – Section 2(c)(2) and Litigation – Section 2(c)(11), after the meeting and not return for action. Roll call:

AYES: Manton, Kaiser, Nicolosi, Packham, Eby
NAYS: None

ABSENT: Carter
Motion carried – Approved Executive Session

President Craig swore in Police Patrol Officer Daniel Messina, Battalion Chief Richard Hish, Lieutenant Eric Fors, and Firefighter Shawn Dobberfuhl. All were congratulated and welcomed.

President Craig recognized the recent Fire Department Rookie School Graduates: Daniel Kucala, Rosa Gonzalez, Christopher Mika, Derek Reihart, and Jennifer Schumann. All were welcomed and congratulated.

Appointed: D/C David Webb and B/C Larry Pikora to the Citizen Corps Council

Appointed: Eira Corral, Gayle Peneschi, Rev. Mathew Idicula, Pastor Jennie Swanson, Ron Woods, Jammye Woods, Maura Contreras and Kenneth Griesemer to the Cultural Inclusion and Diversity Committee with Terms to Expire 4/30/10

Passed RES R-08-24: Supporting Chicago’s Bid for the 2016 Olympic and Paralympic Games

Approved the 50^th Anniversary Family Fest Beer Agreement with the Lions Club

Waived the Bid Process and Approved the Contract for the PW Floor Refinishing to Artlow Systems for $33,672.00

Approved: the Contract for the Asphalt Repairs to Prime Construction Inc. in an Amount Not to Exceed $17,400.00

AYES: Manton, Kaiser, Nicolosi, Packham, Eby
NAYS: None

ABSENT: Carter
Motion carried – Approved Consent Agenda

5-A.7 Appointed Deputy Chief David Webb and Battalion Chief Larry Pikora to the Citizen Corps Council.

5-A.8 Appointed Eira Corral, Gayle Peneschi, Rev. Mathew Idicula, Pastor Jennie Swanson, Ron Woods, Jammye Woods, Maura Contreras and Kenneth Griesemer to the Cultural Inclusion and Diversity Committee with Terms to Expire April 30, 2010.

5-A.9 Passed Resolution R-08-24: Supporting the City of Chicago’s Bid for the 2016 Olympic and Paralympic Games.

5-A.11 Approved the 50^th Anniversary Family Fest Beer Agreement with the Hanover Park Lions Club and Authorized the Village President to Execute the Agreement.

5-A.14 Waived the Bidding Process and Award the Contract for the Public Works Floor Refinishing to Artlow Systems in an Amount Not to Exceed $33,672.00 and Authorized the Village Manager to Execute the Contract Documents.

5-A.15 Awarded the Contract for the Asphalt Repairs to Prime Construction Inc. in an Amount Not to Exceed $17,400.00 and Authorized the Village Manager to Execute the Contract Documents.

Motion by Trustee Manton and seconded to Approve the Six Commercial Scavenger Contracts as Outlined in the Village Manager’s Agenda Item Dated June 20, 2008 and Authorize the Village Manager to Execute the Commercial Scavenger Contracts. Mr. Hummel stated these were the scavengers which basically provided refuse collection in either commercial properties, or those residential properties not covered by the residential scavenger. President Craig stated the contracts were going to be reviewed for commercial recycling and evaluated with some of the haulers with the opportunity for some larger cans for the local commercial pick-ups. It was noted the 18 gallon recycling container was a good start. It was also noted the larger recycling container should be included in the main residential contract as well and Mr. Masciola stated that would be discussed in the upcoming contract in 2010. Roll call:

AYES: Manton, Kaiser, Nicolosi, Packham, Eby
NAYS: None

ABSENT: Carter
Motion carried – Approved the Six Commercial Scavenger Contracts as Outlined in the Village Manager’s Agenda Item Dated June 20, 2008 Authorized the Village Manager to Execute the Commercial Scavenger Contracts

Motion by Trustee Manton and seconded to Reconsider Ordinance O-08-44: Authorizing the Third Amendment to the 2007-2008 Budget in the Village of Hanover Park. Mr. Hummel stated that a motion amending a budget required an extraordinary majority of 5 votes for passage. Roll call:

AYES: Manton, Kaiser, Nicolosi, Packham, Eby
NAYS: None

ABSENT: Carter
Motion carried – Reconsidered Ordinance O-08-44: Authorizing the Third Amendment to the 2007-2008 Budget in the Village of Hanover Park

Motion by Trustee Manton and seconded to Pass Ordinance O-08-44: Authorizing the Third Amendment to the 2007-2008 Budget in the Village of Hanover Park. Mr. Hummel stated the 2008 budget was overrun and this would bring the funds in line with the budget. Roll call:

AYES: Manton, Kaiser, Nicolosi, Packham, Eby
NAYS: None

ABSENT: Carter
Motion carried – Passed Ordinance O-08-44: Authorizing the Third Amendment to the 2007-2008 Budget in the Village of Hanover Park

Motion by Trustee Manton and seconded to Award the Contract for the FY09 Arterial Fence Program to Fence Connection in an Amount Not to Exceed $53,285.00 and Authorize the Village Manager to Execute the Contract Documents. Mr. Hummel stated this was a continuation of the ongoing arterial fence program, specifically the south side section of Army Trail Road east and west of Clipper. He stated formal bids were received and the lower bidder was Fence Connection. He noted that had done satisfactory work in the past. President Craig noted this came in under budget by $12,000 and he noticed the fence bordering Fire Station #2 might want to be considered in the fence replacement. Mr. Hummel stated they would look into that area. Roll call:

AYES: Manton, Kaiser, Nicolosi, Packham, Eby
NAYS: None

ABSENT: Carter
Motion carried – Awarded the Contract for the FY09 Arterial Fence Program to Fence Connection in an Amount Not to Exceed $53,285.00 and Authorized the Village Manager to Execute the Contract Documents

Motion by Trustee Manton and seconded to Award the Contract for the Purchase of a E-One Typhoon 1,500 GPM Fire Pumper to Fire Services Inc. in an Amount Not to Exceed $408,228.00 and Authorize the Village Manager to Execute the Contract Documents. Chief Haigh stated this engine would replace Engine 365 out of Fire Station #1. He noted 365 would then go to reserve status and that by so doing this it would serve us well as the lead reserve apparatus for some time. He stated this engine was similar to what was purchased 3 years ago, Engine 362, and the only change was that it had a 15 gallon-per-minute pump. President Craig noted Engine 365 looked rough on the body and Chief Haigh stated he a Bob O’Brien would deal with the body corrosion once the new unit was in place. It was noted that they hoped to get another 10 years with Engine 365.

It was questioned why we went to Indiana and noted Indiana was the closest and the business was previously in Chicago. Mr. Hummel stated delivery of this would occur in FY2010, noting expenditures would be reallocated in subsequent years. It was questioned if pre-payment was available and Mr. Killian stated the problem with that was a local dealer was close to bankruptcy, and we were hesitant to do so with the economy. Roll call:

AYES: Manton, Kaiser, Nicolosi, Packham, Eby
NAYS: None
ABSENT: Carter

Trustee Carter arrived at 8:13 p.m.

Discussion: Block Parties, Portable Toilets, Disorderly Private Parties and Noise Regulations

President Craig stated he initiated this because he felt issues were not resolved from a year ago, plus comments on port-a-potties, etc. Mr. Binninger stated he wanted direction to finish the discussion on each of the topics. He asked if the Board wanted individual discussions. First of all, we had a block party application but nothing was on the books and an ordinance should match what was on the application form currently in use. Secondly, this was a unique ordinance regarding portable toilets and that he was not familiar with any other town that had this, along with some pre-emptions, such as construction sites. He noted Hanover Park did not have a comprehensive noise ordinance. He noted there were two types - a reasonable person standard as opposed to a meter standard. Mr. Binninger stated he was looking for concurrence from the board to move forward on each of these individually.

Comments were to start with the block parties and the noise issue. Further comments were that the noise ordinance should include car stereos, and Mr. Binninger stated that was currently in the Illinois Vehicle Code which stated if it were heard more than 75 feet, it was a vehicle code violation. There was discussion on the use of portable toilets that they should be allowed but with limitations on the number of toilets, the location, and for a maximum of 72 hours.

It was also commented that there should be a differentiation between block parties and yard parties. Clerk Craig noted the yard parties were more of a problem than the block parties, and most complaints were for individual yard parties. She also stated yard parties were mainly for amplified music. President Craig also commented on the loud music in the late hour.

June Euliano, 1645 Evergreen, addressed the board noting her neighbors were always having parties with amplified music. She stated her neighbors said they had permits, and her weekends were so noisy with the amplifiers, they had to leave the house on weekends.

President Craig stated he hated to regulate everything, but that there had to be some way to live in harmony and resolve these problems. He then commented that Mr. Binninger had direction to move forward with the various regulations for the block parties, portable toilets, disorderly private parties, and noise.

Motion by Trustee Manton and seconded to Approve FY08 Warrant W596 in the Amount of $12,655.16. President Craig fielded questions on the warrant. Roll call:

AYES: Manton, Carter, Kaiser, Nicolosi, Packham, Eby
NAYS: None
ABSENT: None

Motion by Trustee Manton and seconded to Approve FY09 Warrant W596 in the Amount of $231,504.18. President Craig fielded questions on the warrant. Roll call:

AYES: Manton, Carter, Kaiser, Nicolosi, Packham, Eby
NAYS: None
ABSENT: None

Mr. Hummel had no report.

Motion Trustee Manton and seconded to Waive the Reading and Approve the Minutes of the Regular Board of Trustees’ Meeting of June 19, 2008, as Published. There was a correction where Trustee Carter’s name was missing under Trustees’ Reports and that 9-C Toni L. Carter and the first sentence had Trustee Carter… added. Roll call:

AYES: Manton, Carter, Kaiser, Nicolosi, Eby
NAYS: None
ABSTENTION: Packham

ABSENT: None

Clerk Craig commented that the tree trimming in Longmeadow South was horrendous and perhaps we could talk with Commonwealth Edison. It was suggested that their trimming techniques be refined. She also questioned if smaller growing tress could be planted in the right-of-ways where there were power lines.

Mr. Samelson had no report.

Trustee Manton wished all a safe 4^th of July holiday.

Trustee Carter commented that the Village dug some wires 8-9 months ago, and they were still exposed at Olde Salem and Madison. She requested that we look into that area as it seemed hazardous. Mr. Killian stated it was cable and Mr. Hummel stated he would ask Comcast to respond.

She noted she was at a conference this week with Lisa Madigan regarding home foreclosures in Illinois and her office had filed a suit against Countywide Bank to see them reduce their interest rates to 6% to allow people to keep their homes. She also noted many signed notes without understanding what they were signing. She stated we should point homeowners in Hanover Park into Lisa Madigan’s direction for assistance.

She noted 8 traumatic adolescent experiences and hoped to include this in the Cultural Inclusion & Diversity Committee symposium being hosted this October dedicated to domestic violence with a panel discussion on how we can save our young people. She noted this would be in conjunction with our townships.

Trustee Carter also noted that Illinois had a program dedicated to offenders being re-entered into the workforce. She noted they had an apprenticeship program to learn a trade with employers who had signed on to employ these people. She passed the information on to Chief Moser for the Social Worker.

She stated she had sent a packet to Mr. Hummel to look over from the League of Cities 5-6 months ago and asked if he had a chance to go over the material.

There was a motion by Trustee Kaiser and seconded that the Village Clerk report back to the Board by August 7, 2008 with a Positive Action Plan with Specific Dates for the Completion of the Missing Minutes in Order to Comply with the Open Meetings Act.

Trustee Carter stated she did not believe that the Village Clerk reported to the Board. She also stated she was quite disturbed that Trustee Kaiser continued to bring this issue up at each meeting and stated that every single trustee except for Trustee Kaiser and herself, was on the board at the time of the so-called missing meetings and that all of them were also responsible. She stated this foolishness needed to be stopped. Roll call:

AYES: Manton, Kaiser, Packham, Eby
NAYS: Carter, Nicolosi

ABSENT: None

Trustee Nicolosi had no report.

Trustee Packham wished all a safe 4^th of July. He stated he would be unable to attend the next meeting as he will be at the International Sister Cities Conference in Kansas City from July 16-19. Motion by Trustee Packham and seconded that staff prepare a list of documents in question where nothing is known about them as to whether or not they had been filed for the Clerk to research and report back to the Board if they were Filed by August 21, 2008. President Craig asked if there were any specifics or if this was a "witch hunt"? Trustee Packham stated he was responding to concerns of staff. He reiterated he was asking that staff prepare a list to provide the Clerk to check and plug in the dates. President Craig asked if staff was on a "witch hunt" as this was not the normal procedure to follow. He asked Mr. Hummel what was going on, as reporters had mentioned to him that staff was leaking information from Executive Sessions and Mr. Hummel stated this was an issue of the Board. Roll call:

AYES: Manton, Kaiser, Nicolosi, Packham, Eby
NAYS: Carter

ABSENT: None

Trustee Eby wished all a safe 4^th of July. He asked the Accounting Department to look into a different way for Seniors to apply for the senior discount for water billing without doing it every year. Ms. Rock stated it could be changed but the code stated they had to re-apply every year. He also thanked Mr. BInninger in advance for the hard work he would be doing in working with the block parties, portable toilets. etc. He also publicly apologized to Mr. Binninger for all the grief he had given him over the years.

Motion by Trustee Eby and seconded to adjourn the meeting. Voice vote: All AYES - Motion carried – President Craig adjourned the Meeting at 8:53 P.M.

Sherry L. Craig

Minutes approved by President and Board of Trustees on this 17^th day of